Privacy Policy

Privacy Policy

GreenJobsOnline.co.uk is is a careers website specialising within the Environmental & Renewable Energy sectors​, owned and operated by Ashenhurst Media Ltd. By using our services, you agree to the use of the data that we collect in accordance with this Privacy Notice.

We Are Committed To Protecting Your Privacy 
We collect the minimum amount of information about you that is commensurate with providing you with a satisfactory service. This Policy indicates the type of processes that may result in data being collected about you. Your use of this website gives us the right to collect that information. 

Information Collected 
We may collect any or all of the information that you give us depending on the type of transaction you enter into, including your name, address, telephone number, fax number and email address, together with data about your use of the website. Other information that may be needed from time to time to process a request may also be collected as indicated on the website.

Information Use 
We use the information collected primarily to process the task for which you visited the website. Data collected in the UK is held in accordance with the Data Protection Act and the General Data Protection Regulation. All reasonable precautions are taken to prevent unauthorised access to this information. This safeguard may require you to provide additional forms of identity should you wish to obtain information about your account details.

Cookies 
Your Internet browser has the in-built facility for storing small files - "cookies" - that hold information which allows a website to recognise your account. Our website takes advantage of this facility to enhance your experience. You have the ability to prevent your computer from accepting cookies but, if you do, certain functionality on the website may be impaired.

Google Analytics is used on GreenJobsOnline.co.uk, which will result in collecting data from our users. However, you can opt out from the collection of their data by installing a browser add-on from the following link: https://tools.google.com/dlpage/gaoptout.

For browsers which cannot install a plugin you prevent further data collection by clicking here: Click Here To Opt Out Of Google Analytics.

Disclosing Information 
We do not disclose any personal information obtained about you from this website to third parties, except within the parameters of our business – e.g. sharing your CV with employers. We may also use the information to keep in contact with you and inform you of developments associated with our business. You will be given the opportunity to remove yourself from any mailing list or similar device. If at any time in the future we should wish to disclose information collected on this website to any third party, it would only be with your knowledge and consent. We may from time to time provide information of a general nature to third parties, for example, the number of individuals visiting our website or completing a registration form, but we will not use any information that could identify those individuals.

Changes To This Policy 
Any changes to our Privacy Policy will be placed here and will supersede this version of our Policy. We will take reasonable steps to draw your attention to any changes in our Policy if you are on our mailing list. However, to be on the safe side, you should read this document each time you use the website to ensure that it still meets with your approval.

General Data Protection Regulation (GDPR)

The Personal Data We Would Like To Collect From You Is:

Jobseeker

Full Name

Email Address

CV

Client

Full Name

Email Address

The Personal Data We Collect Will Be Used For The Following Purposes:

·         (Jobseeker) To assist in finding you a job

·         (Jobseeker) To enable you to apply for roles

·         (Client) To help you advertise your role

·         (Client) To allow you to receive applications

Our Legal Basis For Processing For The Personal Data:

·         Contractual Obligation

·         Legitimate Business Interest

Any Legitimate Interests Pursued By Us, Or Third Parties We Use, Are As Follows:

·         Advertising roles to individuals in order to fill the roles and provide employment for said individuals

Your Consent 
By consenting to this privacy notice you are giving us permission to process your personal data specifically for the purposes identified. Consent is required for GreenJobsOnline.co.uk to process both types of personal data, but it must be explicitly given. You may withdraw consent at any time by contacting us at

Disclosure of Your Information 
We will not pass on your personal data to third parties without first obtaining your consent. The following third parties will receive your personal data for the following purpose(s) as part of the processing activities:  

Madgex
Our website is hosted by Strategies, who manage all of our data. When you set up an account, sign up for Jobs By Email, upload you CV or apply for a role, Strategies collects the data. They will hold the information you submit but GreenJobsOnline.co.uk have access to it. 
Here is a link to their Privacy Policy.

Mailing Manager
We use Mailing Manager (IHM Limited) as an email marketing service, and as such they have access to the email addresses we have on our database. They hold the information you submit but GreenJobsOnline.co.uk have access to it. 
Here is a link to their privacy notice.
https://www.mailingmanager.co.uk/privacy-policy.php

Outlook Office 365
We use Outlook as an email and storage service. All emails are monitored in order to ensure that no sensitive information is shared or stored without prior notification.
Here is a link to their terms.
https://www.microsoft.com/en-us/TrustCenter/CloudServices/office365/GDPR

WorldPay
Data in relation to credit card payments is processed by GreenJobsOnline.co.uk via WorldPay.
Here is a link to their Privacy Policy.
https://www.worldpay.com/uk/privacy-policy

Retention Period 
GreenJobsOnline.co.uk process personal data for as long as you continue engaging with our emails and applying for roles and will store the personal data for 3 years.

Your Rights As A Data Subject 
At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:

·         Right of access – you have the right to request a copy of the information that we hold about you.

·         Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.

·         Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.

·         Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.

·         Right of portability – you have the right to have the data we hold about you transferred to another organisation.

·         Right to object – you have the right to object to certain types of processing such as direct marketing.

·         Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.

·         Right to judicial review: in the event that GreenJobsOnline.co.uk refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain as outlined below. All of the above requests will be forwarded on should there be a third party involved (as stated above) in the processing of your personal data.

 

Complaints
In the event that you wish to make a complaint about how your personal data is being processed by GreenJobsOnline.co.uk(or third parties as described above), or how your complaint has been handled, you have the right to lodge a complaint directly with GreenJobsOnline.co.uk by contacting us at or calling 0207 190 9788

Online Privacy Statement


Personal Data 
Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as:

“any information relating to an identified or identifiable natural person ('data subject'); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.

How We Use Your Information
This privacy notice tells you how we, GreenJobsOnline.co.uk, will collect and use your personal data for cookies, recommended jobs, subscriptions, job applications, etc.

Why Does GreenJobsOnline.co.uk Need To Collect And Store Personal Data? 
In order for us to provide you with jobs, we need to collect personal data for correspondence purposes and/or detailed service provision – this enables us to let you know about relevant roles, offers and updates. In any event, we are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.

Will GreenJobsOnline.co.uk Share My Personal Data With Anyone Else? 
We may pass your personal data on to third-party service providers contracted to GreenJobsOnline.co.uk in the course of dealing with you. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfil the service they provide you on our behalf. When they no longer need your data to fulfil this service, they will dispose of the details in line with GreenJobsOnline.co.uk’s procedures. If we wish to pass your sensitive personal data onto a third party we will only do so once we have obtained your consent, unless we are legally required to do otherwise.

How Will GreenJobsOnline.co.uk Use The Personal Data It Collects About Me?
GreenJobsOnline.co.uk will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary. GreenJobsOnline.co.uk is required to retain information in accordance with the law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific business-sector requirements and agreed practices. Personal data may be held in addition to these periods depending on individual business needs.

Under What Circumstances Will GreenJobsOnline.co.uk Contact Me? 
Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure.

Can I Find Out The Personal Data That GreenJobsOnline.co.uk Holds About Me? 
GreenJobsOnline.co.uk, at your request, can confirm what information we hold about you and how it is processed. If GreenJobsOnline.co.uk does hold personal data about you, you can request the following information:

·         The identity and the contact details of the person or organisation that has determined how and why to process your data. In some cases, this will be a representative in the EU.

·         Contact details of the data protection officer, where applicable.

·         The purpose of the processing as well as the legal basis for processing.

·         If the processing is based on the legitimate interests ofGreenJobsOnline.co.uk or a third party, information about those interests.

·         The categories of personal data collected, stored and processed.

·         Recipient(s) or categories of recipients to whom that the data is/will be disclosed.

·         If we intend to transfer the personal data to a third country or international organisation, information about how we ensure this is done securely. The EU has approved sending personal data to some countries because they meet a minimum standard of data protection. In other cases, we will ensure there are specific measures in place to secure your information.

·         How long the data will be stored.

·         Details of your rights to correct, erase, restrict or object to such processing.

·         Information about your right to withdraw consent at any time.

·         How to lodge a complaint with the supervisory authority.

·         Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data.

·         The source of personal data if it wasn’t collected directly from you.

·         Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.

What Forms of ID Will I Need To Provide In Order To Access This? 
GreenJobsOnline.co.uk accepts the following forms of ID when information on your personal data is requested:

Passport, driving licence, birth certificate, utility bill (from last 3 months) or bank statement (from last 3 months)

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